Job Opportunity | Administrative Assistant

Published: May 05 2025 14:29

Employment Opportunity

ADMINISTRATIVE ASSISTANT

Wasoqopa’q First Nation (formerly Acadia First Nation) is governed as a custom band under the provisions of the Indian Act with established bylaws, policies and procedures. The First Nation's electoral system constitutes an election once every five (5) years with positions for one Chief and eight (8) councillors. Chief and Council elect, are the governing body responsible for making decisions for the overall health and well-being of communities, Elders, youth and families.   

Wasoqopa’q First Nation is unique in its geographical composition, spread throughout the Southwestern regions of Nova Scotia spanning five counties from Yarmouth to Halifax, encompassing six (6) reserves - Yarmouth, Ponhook, Medway, Wildcat, Gold River, and Hammonds Plains, in both rural and urban settings.  To support administration and business operations, Wasoqopa’q First Nation, with supporting staff, provides programs and services within two (2) Health Centres, a Youth Centre, two (2) Community Centres, six (6) administration offices, and six (6) business establishments, including economic development, education, employment, fishing, forestry, health, housing & maintenance, human resources, and social.

POSITION OVERVIEW AND OBJECTIVE

WFN is currently recruiting for an Administrative Assistant, reporting to the Executive Director, responsible for supporting the overall functionality of the Weliankweyasimk Women’s Shelter, with answering and fielding calls and the crisis line, addressing inquiries, maintaining the schedule, bookings and office budget while continually providing a safe, trusting, respectful, and accepting atmosphere for Indigenous women, children, youth and employees that supports and environment of healing, recovery and growth, aligned with the Weliankweyasimk Women’s Shelter vision and values.

ESSENTIAL FUNCTIONS AND DUTIES

• Answers and fields incoming calls, emails and fax messages, and address general inquiries
• Receives and directs scheduled visitors at the reception desk, arranging appointments as required
• Follow ups on business arising to emails and phone calls, on behalf of the Executive Director
• Attends and assists the Executive Director in preparation for Board meetings and Annual General Meetings
• Establishes and maintains the communications book, health and safety log (tracking incidents) for shift rotation and the crisis line phone log and contact sheet
• Documents all significant events in the communications book, health and safety log and or crisis phone log, as appropriate
• Maintains a monthly and or weekly posted schedule (calendar board) of all employees
• Prepares correspondence, minutes, and or reports as requested by the Executive Director
• Pick ups and distributes mail, literature and information to employees for clients (e.g. brochures, posters regarding programs and services)
• Makes travel reservations, and hotel bookings, prepares travel forms on behalf of the Executive Director and direct accounts, as needed
• Assists in the planning, preparation, and catering of all in-person meetings as requested
• Establishes and keeps accurate records and current filing system of all correspondence, contracts and employee files
• Establishes and maintains an inventory database of office supplies, Shelter furnishings, maintenance of equipment (reports of damage to equipment) and scheduling of deliveries
• Maintains office accounting (writing cheques and balancing) for all purposes (office supplies etc.)
• Reviews and reconciles, on a monthly basis, local supply vendor invoices and statement for the Shelter account and provide to WFN Finance for processing
• Keeps the bulletin board up-to-date posting relevant material, such as job postings, notices, newsletters, etc. (remove any old or out of date information)
• Maintains and up-to-date directory of frequently called numbers and addresses (e.g. vendors, suppliers, service providers)
• Maintains confidentially of all records and files, unless release of specific information is authorized by the Executive Director
• Establishes and maintains healthy, collaborative, supportive working relationships with employees, working and contributing in a team environment
• Maintains strict confidentiality and professional boundaries with all clients and employees
• Schedules, attends and actively participates in team meetings and communications that support the operations of the Weliankweyasimk Women’s Shelter

Crisis Line Services

• Answers the crisis line, identifying, appropriate action based upon the needs of the caller
• Provides the caller with information and makes appropriate connections supports
• Document all calls in the phone log book and on client contact sheets

Health and Safety

• Respects a workplace culture that takes responsibility for Health and Safety
• Ensures the Shelter is safe and secure from break-ins, fire and other hazards or potential dangers
• Maintains adherence and supports compliance of all Health and Safety regulations, including the safety of all clients, employees and visitors
• Collaborates, with the Director of Human Resources, to organize and implement staff training and professional development programs
• Maintains working relationship with the RCMP and emergency services to support crisis situations and or addressing safety and security dangers of women, children and youth and the Shelter
• Maintains and participates in all Health and Safety training, in accordance with the requirements of the position
• Adhere to all Wasoqopa’q First Nation (WFN) Policies, Procedures and Weliankweyasimk Women’s Shelter procedures, as require
• Other duties, training and activities related to support the operational needs of the Weliankweyasimk Women’s Shelter, as required

QUALIFICATIONS

• Diploma in Office Administration or related field from a recognized institution
• At least 1-year in working with the public in a customer service and or office environment
• Knowledge of Mi’kmaq and or Indigenous Culture & History
• Knowledge and experience working in a Mi’kmaw and or Indigenous communities
• A valid driver’s license is required, as is access to a vehicle
• Non-Violent Crisis Intervention Training (NVCI) is considered an asset
• Applied Suicide Intervention Skills Training (ASIST) is considered an asset
• Trauma Informed Care Training is considered an asset
• Mental Health First Aid, First Aid & CPR, WHMIS and OH&S Certification is considered an asset
• Criminal record and vulnerable sector check upon hiring
• Child Abuse Registry Check upon hiring and renewal every two years

REQUIRED ABILITIES, SKILLS AND COMPETENCIES

• Demonstrated knowledge and cultural sensitivity, in understanding and respecting diverse backgrounds and lifestyles
• Ability to be patient and remain calm in stressful situations
• Good interpersonal, organizational, written and verbal communication skills
• Attention to detail and financial tracking
• Critical thinking and problem-solving skills, with the ability to come up with creative solutions
• Proven ability to multi-task, set priorities based on competing demands
• Strong organizational and time management skills
• Effective computer literacy skills in Microsoft 365
• Ability to work independently with minimal supervision and as part of a team
• A commitment to fostering, cultivating and preserving a culture of diversity, equity and inclusion

WORKING CONDITIONS

• Hours of work are expected to occur on a part-time basis, Monday to Friday, 40 hours per week
• Working environment may be hazardous at times, due to the nature of work involved, and can be emotionally demanding
• A great deal of time is spent working indoors in a well maintained, heated/ventilated environment with modern and up-to-date equipment
• There are instances of moving objects and lifting equipment and or boxes up to 20 lb
• Long period of work with office equipment and computer can occur

APPLICATION REQUIREMENTS

Submit Cover Letter and Resume to **Please quote #ADMINASSISTANT on your cover letter and indicate your salary expectations for this position.

WFN appreciates the interest of all applicants, only those selected for an interview will be contacted.  WFN does not assume candidate expenses related to this recruitment process.

In accordance with the Aboriginal Employment Preference Policy of the Canadian Human Rights Commission, if all qualifications are equal, preference will be given to persons of Aboriginal ancestry and if a Wasoqopa’q First Nation Band member.

Deadline to Apply: May 30, 2025

Wasoqopa’q First Nation is committed to fostering a safe workplace that provides an equitable, diverse and inclusive environment, where employees are treated professionally and with dignity and respect. We value the contributions that each person brings, and are committed to ensuring equal opportunity and participation as part of the WFN team.

We are a community. We make a difference.

          Download Here (271 KB)

Job Opportunity | Support Services Manager

Published: May 05 2025 14:22

Employment Opportunity

SUPPORT SERVICES MANAGER

Wasoqopa’q First Nation (formerly Acadia First Nation) is governed as a custom band under the provisions of the Indian Act with established bylaws, policies and procedures. The First Nation's electoral system constitutes an election once every five (5) years with positions for one Chief and eight (8) councillors. Chief and Council elect, are the governing body responsible for making decisions for the overall health and well-being of communities, Elders, youth and families.   

Wasoqopa’q First Nation is unique in its geographical composition, spread throughout the Southwestern regions of Nova Scotia spanning five counties from Yarmouth to Halifax, encompassing six (6) reserves - Yarmouth, Ponhook, Medway, Wildcat, Gold River, and Hammonds Plains, in both rural and urban settings.  To support administration and business operations, Wasoqopa’q First Nation, with supporting staff, provides programs and services within two (2) Health Centres, a Youth Centre, two (2) Community Centres, six (6) administration offices, and six (6) business establishments, including economic development, education, employment, fishing, forestry, health, housing & maintenance, human resources, and social.

Wasoqopa’q First Nation owns and operates the Weliankweyasimk Women’s Shelter, an Indigenous Women’s Shelter dedicated to providing a safe and supportive environment for Indigenous women and children who have experienced family violence.  The facility operates with 24-hour staffing, a 24-hour crisis line, supportive counselling, programming and assistance in navigating external programming, services and systems.  The team of the Weliankweyasimk Women’s Shelter provide a holistic and client-centered approach to programs and services that are culturally grounded, built upon Indigenous culture, traditions and healing practices, that encourages healing, empowerment, growth and increased overall well-being for Indigenous women and children in maintaining a healthy, violence free lifestyle.

POSITION OVERVIEW AND OBJECTIVE

WFN is currently recruiting for a Support Services Supervisor, reporting to the Executive Director, is responsible for supporting and maintaining daily operations and programming of the Shelter, supervising employees in a holistic approach and combination of traditional, cultural and western supports, that meets the physical, emotional, mental and spiritual needs of Indigenous women, children and youth in accordance with the Weliankweyasimk Women’s Shelter vision and values.

ESSENTIAL FUNCTIONS AND DUTIES

Operations and Organizational Support

• Oversees the daily operations and programming of the Shelter, including, client, staff and visitor safety, cleanliness, and compliance in accordance with Shelter policies and procedures
• Submits regular reports to the Executive Director regarding daily operations, providing clear, accurate, complete and timely records
• Supports the Executive Director in maintaining equipment, furniture, and facilities spaces, inventory and procurement of supplies
• Continuously seeks to improve the quality of client services provided within the Shelter

Staff and Team Supervision

• Establishes and maintains healthy, collaborative, supportive working relationships with employees, working and contributing in a team environment
• Supervises and supports employees with an inclusive and collaborative supervisory style approach, communicating effectively through shift changes
• Leads employees in a client centred holistic approach to supporting clients directly, honestly and with empathy, focused on a combination of traditional, cultural and western supports
• Supports new employees providing training in the Shelter’s policies and procedures
• Works collaboratively with the Administrative Assistant, regarding shift schedules of Support Workers
• Organizes and implements smooth shift changes, to provide consistent support services for clients of the Shelter
• Monitors employee performance and collaborates with the Executive Director to conduct annual performance reviews
• Ensures employees are keeping accurate records, including daily statistics in the log book, client files, phone log, case notes and communications log that provides other Support Services Workers with up to date information to support service delivery, including counselling, trauma and crisis interventions and referrals for other community services
• Participates in staff meetings to discuss overall operations, clients, health and safety, and address overall concerns
• Conducts support services team meetings to discuss support, counselling, programs and services and address concerns
• Addresses workplace conflict, working to resolve and address employee concerns
• Supports staff training for ongoing learning, growth and professional development

Counselling and Educational Services

• Provides direction to employees regarding individual and or group support counselling services, support groups and healing circles that address past abuse, addictions, healthy relationships and other areas to encourage healing and recovery
• Leads and mentors’ employees in providing a holistic approach to health and wellness through the development, and delivery of programs and services focused on physical, emotional, mental and spiritual needs (e.g. culture, recreation, life skills, food skills and security, parenting, job readiness, anger and time management, stress and anxiety, and conflict resolution)
• Ensures programs and services are delivered in accordance with the Shelter’s goals and objectives
• Collaborates and coordinates with external culture and educational providers, including Elders, Knowledge Holders, Culture and Language Coordinators, Mi’kmaw communities, Mi’kmaw and Indigenous organizations and community services organizations to support and conduct programs and services within the Shelter

Household Functions

• Ensures smooth operations of the Shelter, overseeing operational duties, making sure the Shelter is clean, tidy and safe, in accordance with Health and Safety regulations
• Monitors and ensures adequate inventory and supplies are available to employees and clients
• Develops and provides a meal plan that promotes and encourages healthy meals and snack preparation and consumption
• Ensures employees are cleaning and preparing rooms and other amenities for incoming clients, including bedding, furniture and high touch surfaces, as outlined in the Shelter’s cleaning procedures, maintaining a hygienic living space
• Ensures employees are conducting housekeeping services such as laundry, housecleaning, room cleaning and are completed in accordance with shift schedule checklists

Client Services

• Develops and implements effective move-in/move out plans, policies and procedures
• Provides direction and guidance to employees, regarding client case management, programs and service delivery, including supportive counselling, trauma and crisis interventions and follow-up services available to women, children and men who experience violence.
• Creates and maintains, with the Shelter team, a safe, trusting, respectful, and accepting atmosphere for Shelter clients, children and youth
• Leads and encourages employees in providing a client centred holistic approach to supporting clients directly, honestly and with empathy, focused on a combination of traditional, cultural and western supports
• Provides transportation, accompaniment, support and advocacy for client meetings and or appointments, as necessary
• Works with employees to address client progress and effectiveness of individual plans and reports addressing and resolving concerns to move forward

Health and Safety

• Adheres to and supports compliance of all Health and Safety regulations, including the safety of all clients, employees and visitors
• Leads and encourages a workplace culture that takes responsibility for Health and Safety
• Organizes, with employees, regular safety and security checks are conducted in accordance with the Shelter’s Health and Safety policies and procedures (e.g. secure medications in designated area)
• Ensures the Shelter is safe and secure from break-ins, fire and other hazards or potential dangers
• Maintains working relationship with the RCMP and emergency services to support crisis situations and or addressing safety and security dangers of women, children and youth and the Shelter
• Coordinates and participates in all Health and Safety training, in accordance with the requirements of the position

Other Duties and Functions

• Maintains strict confidentiality and professional boundaries with all clients and employees
• Develops and maintains collaborative and productive working relationships with external community service providers, funders, vendors, community resources and or tools to support operations of the Shelter and assist employees in addressing client needs
• Coordinates and actively participates in team meetings and communications that support the operations of the Weliankweyasimk Women’s Shelter
• Adhere to all Wasoqopa’q First Nation (WFN) Policies, Procedures and Weliankweyasimk Women’s Shelter procedures, as required
• Other duties, training and activities related to support the operational needs of the Weliankweyasimk Women’s Shelter, as required

QUALIFICATIONS

• Bachelor’s Degree in Social Work, Child and Youth Care, Psychology or other social science or health related disciplines with a minimum of two years supervisory experience, or an equivalent combination of education and experience, preferably with a First Nation and or Indigenous organization
• Minimum of two year’s experience in program and case management, and crisis intervention
• Knowledge of Mi’kmaq and or Indigenous Culture & History
• Knowledge and experience working in a Mi’kmaw and or Indigenous communities
• Must possess a valid Class 5 driver’s license with a good driving abstract and have access to a reliable vehicle for work purposes
• Proof of $ 2.0 million liability insurance
• Non-Violent Crisis Intervention Training (NVCI) is considered an asset
• Applied Suicide Intervention Skills Training (ASIST) is considered an asset
• Trauma Informed Care Training is considered an asset
• Mental Health First Aid, First Aid & CPR, WHMIS and OH&S Certification is considered an asset
• Criminal record and vulnerable sector check upon hiring
• Child Abuse Registry Check upon hiring and renewal every two years

REQUIRED ABILITIES, SKILLS AND COMPETENCIES

• Demonstrated knowledge and cultural sensitivity, in understanding and respecting diverse backgrounds and lifestyles
• Demonstrated leadership and strong supervisory skills based on sound professional practices
• Demonstrated ability to build a strong team environment with an inclusive, collaborative and supportive approach
• Excellent communication, interpersonal and public relations skills
• Ability to negotiate and or mediate conflict, understands how to use de-escalation and non-violent communication techniques
• Ability to function effectively in difficult or crisis situations, with proven conflict resolution and crisis intervention abilities
• Ability to be patient and remain calm in stressful situations
• Critical thinking and problem-solving skills, with the ability to come up with creative solutions
• Proven ability to multi-task, set priorities based on competing demands
• Self-motivated and excellent time management skills
• Effective computer literacy skills in Microsoft 365
• Ability to work independently with minimal supervision and as part of a team
• A commitment to fostering, cultivating and preserving a culture of diversity, equity and inclusion

WORKING CONDITIONS

• Hours of work are expected to occur Monday to Friday, 8:00am to 4:00pm, on call as per a rotational shift schedule for evenings, nights and every other weekend
• Working environment may be hazardous at times, due to the nature of work involved, and can be emotionally and physical demanding
• A great deal of time is spent working indoors in a well maintained, heated/ventilated environment with modern and up-to-date equipment
• There are instances of moving objects and lifting equipment and or boxes up to 20 lb
• Long period of work with office equipment and computer can occur
• Travel and transportation are required to support clients with appointments
• Must possess a valid Class 5 driver’s license with a good driving abstract and have access to a reliable vehicle for work purposes
• Proof of $ 2.0 million liability insurance

APPLICATION REQUIREMENTS

Submit Cover Letter and Resume to **Please quote #SUPPORTSUPERVISOR on your cover letter and indicate your salary expectations for this position.

WFN appreciates the interest of all applicants, only those selected for an interview will be contacted.  WFN does not assume candidate expenses related to this recruitment process.

In accordance with the Aboriginal Employment Preference Policy of the Canadian Human Rights Commission, if all qualifications are equal, preference will be given to persons of Aboriginal ancestry and if a Wasoqopa’q First Nation Band member.

Deadline to Apply: May 30, 2025

Wasoqopa’q First Nation is committed to fostering a safe workplace that provides an equitable, diverse and inclusive environment, where employees are treated professionally and with dignity and respect. We value the contributions that each person brings, and are committed to ensuring equal opportunity and participation as part of the WFN team.

We are a community. We make a difference.

           Download Here (281 KB)

Job Opportunity | Maintenance & Custodian

Published: May 05 2025 14:05

Employment Opportunity

MAINTENANCE & CUSTODIAN

Wasoqopa’q First Nation (formerly Acadia First Nation) is governed as a custom band under the provisions of the Indian Act with established bylaws, policies and procedures. The First Nation's electoral system constitutes an election once every five (5) years with positions for one Chief and eight (8) councillors. Chief and Council elect, are the governing body responsible for making decisions for the overall health and well-being of communities, Elders, youth and families.   

Wasoqopa’q First Nation is unique in its geographical composition, spread throughout the Southwestern regions of Nova Scotia spanning five counties from Yarmouth to Halifax, encompassing six (6) reserves - Yarmouth, Ponhook, Medway, Wildcat, Gold River, and Hammonds Plains, in both rural and urban settings.  To support administration and business operations, Wasoqopa’q First Nation, with supporting staff, provides programs and services within two (2) Health Centres, a Youth Centre, two (2) Community Centres, six (6) administration offices, and six (6) business establishments, including economic development, education, employment, fishing, forestry, health, housing & maintenance, human resources, and social.

Wasoqopa’q First Nation owns and operates the Weliankweyasimk Women’s Shelter, an Indigenous Women’s Shelter dedicated to providing a safe and supportive environment for Indigenous women and children who have experienced family violence.  The facility operates with 24-hour staffing, a 24-hour crisis line, supportive counselling, programming and assistance in navigating external programming, services and systems.  The team of the Weliankweyasimk Women’s Shelter provide a holistic and client-centered approach to programs and services that are culturally grounded, built upon Indigenous culture, traditions and healing practices, that encourages healing, empowerment, growth and increased overall well-being for Indigenous women and children in maintaining a healthy, violence free lifestyle.

POSITION OVERVIEW AND OBJECTIVE

WFN is currently recruiting for a Maintenance and Custodian worker, reporting to the Executive Director, responsible for performing minor maintenance and custodial duties for the Weliankweyasimk Women’s Shelter, providing a healthy, safe, and sanitary environment for Indigenous women, children, youth and employees.  The level of effort in conducting duties may vary depending upon the daily activities, programs and services occurring within the Shelter.

ESSENTIAL FUNCTIONS AND DUTIES

• Cleans and disinfects empty rooms, hallways, lobbies, restrooms, corridors, and other work and common areas in accordance with health and safety standards
• Cleans rugs, carpets, upholstered furniture, and or draperies, using vacuum cleaners and or shampooers
• Sweeps, scrubs, waxes, and or polishes floors, using brooms & mops
• Dusts cleans, polishes and sanitizes all furniture, equipment, counter tops, window ledges, benches and horizontal surfaces in offices, kitchens and common areas
• Disinfects and sanitizes all hard surfaces especially high touch items such as all door handles and keypads, light switch plates, handles and faucets in the main areas
• Cleans all glass surfaces, including windows, glass partitions, and mirrors, using soapy water or other cleaners, sponges, and squeegees
• Washes windows, walls, ceilings, and woodwork, waxing and polishing as necessary
• Spot cleans, washing all finger marks from walls, doors, hardware and interior glass
• Washes and disinfects shelter washrooms and floors, toilet and or urinals, sinks, counters, mirrors, and fixtures etc.
• Ensures paper and soap dispensers maintain functionality and are well-stocked
• Spot cleans and vacuums mats and carpets
• Empties all waste baskets, recycling, compost and garbage bins, transporting to disposal areas
• Reports repairs that need to be completed in an effort to maintain the building
• Keeps the custodian room, storage areas and carts clean and organized
• Performs exterior grounds duties such as cleaning ground, paved and grassy areas of debris, snow removal on sidewalks and main entrances and exists, salting and or sanding as required
• Addresses, with the Executive Director, costs associated with broken equipment damages and or vandalism
• Maintains strict confidentiality and professional boundaries with all clients and employees
• Participates in team meetings and communications that support the operations of the Weliankweyasimk Women’s Shelter

HEALTH & SAFETY

• Respects a workplace culture that takes responsibility for Health and Safety
• Ensures the Shelter is safe and secure from break-ins, fire and other hazards or potential dangers
• Maintains adherence and supports compliance of all Health and Safety regulations, including the safety of all clients, employees and visitors
• Maintains and participates in all Health and Safety training, in accordance with the requirements of the position
• Adheres to all Wasoqopa’q First Nation (WFN) Policies, Procedures and Weliankweyasimk Women’s Shelter procedures, as required
• Other duties, training and activities related to support the operational needs of the Weliankweyasimk Women’s Shelter, as required

QUALIFICATIONS

• Highschool Diploma and or equivalent
• At least 1-year experience in custodial, building maintenance or as a general labourer
• Knowledge and experience working in a Mi’kmaw and or Indigenous communities
• A valid driver’s license is required, as is access to a vehicle
• Mental Health First Aid, First Aid & CPR, WHMIS and OH&S Certification is considered an asset
• Criminal record and vulnerable sector check upon hiring
• Child Abuse Registry Check upon hiring and renewal every two years

REQUIRED ABILITIES, SKILLS AND COMPETENCIES

• Demonstrated knowledge and cultural sensitivity, in understanding and respecting diverse backgrounds and lifestyles
• Good organization and time management skills
• Demonstrated keen listening and observational ability
• Good decision-making abilities
• Good interpersonal skills
• Good oral and written communication skills
• Strong physical condition with the ability to carry heavy objects
• Demonstrated ability to work as a leader or independently
• Demonstrated adherence to integrity and sincerity
• A commitment to fostering, cultivating, and preserving a culture of diversity, equity and inclusion

WORKING CONDITIONS

• Hours of work are expected to occur on a part-time basis, Monday to Friday, 20 hours per week
• A great deal of time is spent working indoors in well maintained environment
• Frequently, it is required to work with dangerous and toxic cleaning products that can give off unpleasant odours and be very harmful (causing injury, sickness, and/or skin irritation and rashes) if not properly used
• The job is physically demanding, requiring standing, walking, lifting heavy objects, operating cleaning equipment, sweeping and mopping floors, and moving furniture
• Occasionally, it is required to lift, carry, and manage equipment and supplies up to and in excess of 50 lb

APPLICATION REQUIREMENTS

Submit Cover Letter and Resume to **Please quote #CUSTODIAN on your cover letter and indicate your salary expectations for this position.

WFN appreciates the interest of all applicants, only those selected for an interview will be contacted.  WFN does not assume candidate expenses related to this recruitment process.

In accordance with the Aboriginal Employment Preference Policy of the Canadian Human Rights Commission, if all qualifications are equal, preference will be given to persons of Aboriginal ancestry and if a Wasoqopa’q First Nation Band member.

Deadline to Apply: May 30, 2025

Wasoqopa’q First Nation is committed to fostering a safe workplace that provides an equitable, diverse and inclusive environment, where employees are treated professionally and with dignity and respect. We value the contributions that each person brings, and are committed to ensuring equal opportunity and participation as part of the WFN team.

We are a community. We make a difference.

          Download Here (267 KB)

Job Opportunity | Administrative Assistant

Published: May 05 2025 13:50

Employment Opportunity

ADMINISTRATIVE ASSISTANT

Wasoqopa’q First Nation (formerly Acadia First Nation) is governed as a custom band under the provisions of the Indian Act with established bylaws, policies and procedures. The First Nation's electoral system constitutes an election once every five (5) years with positions for one Chief and eight (8) councillors. Chief and Council elect, are the governing body responsible for making decisions for the overall health and well-being of communities, Elders, youth and families.   

Wasoqopa’q First Nation is unique in its geographical composition, spread throughout the Southwestern regions of Nova Scotia spanning five counties from Yarmouth to Halifax, encompassing six (6) reserves - Yarmouth, Ponhook, Medway, Wildcat, Gold River, and Hammonds Plains, in both rural and urban settings.  To support administration and business operations, Wasoqopa’q First Nation, with supporting staff, provides programs and services within two (2) Health Centres, a Youth Centre, two (2) Community Centres, six (6) administration offices, and six (6) business establishments, including economic development, education, employment, fishing, forestry, health, housing & maintenance, human resources, and social.

POSITION OVERVIEW AND OBJECTIVE

WFN is currently recruiting for an Administrative Assistant, reporting to the Executive Director/Band Manager, responsible for supporting the overall functionality of the Yarmouth Office, with answering and fielding calls, addressing inquiries, professionals service schedule and bookings, organizing events and activities, maintaining an office budget while continually providing a welcoming environment for employees, WFN members and families and the general public.   

ESSENTIAL FUNCTIONS AND DUTIES

• Answer and field incoming calls, emails and fax messages, and address general inquiries
• Receive and direct scheduled and walk-in WFN members, visitors and general public at the reception desk, arranging appointments as required
• Maintain a monthly and or weekly schedule (calendar board) of all Yarmouth Office employees
• Prepare correspondence, minutes, and or reports as requested by Executive Director/Band Manager and or WFN Chief and Council
• Pick up and distribute mail, open and date stamp all general correspondence (the Chief’s mail must be scanned and emailed if urgent)
• Make travel reservations, and hotel bookings on behalf of employees for WFN and direct accounts, as needed
• Assist in the planning, preparation, and catering of all in-person meetings as requested
• Maintain accurate and current filing system of all correspondence
• Maintain the security of the building, including building keys and security codes
• Establish and maintain an inventory of office supplies and maintenance of equipment
• Maintain office accounting (writing cheques and balancing) for all purposes (office supplies etc.)
• Review and reconcile, on a monthly basis, local supply vendor invoices and statement for the WFN account and provide to WFN Finance for processing
• Direct complaints, inquiries and requests from WFN members to the appropriate person and or department
• Keep the bulletin board up-to-date posting relevant material, such as job postings, notices, newsletters, etc. (remove any old or out of date information)
• Maintain and up-to-date directory of frequently called numbers and addresses (including ALL WFN members in the area)
• Maintain confidentially of all records and files, unless release of specific information is authorized by the WFN Council
• Distribute via mail, email, social media Facebook page, or newsletters, notices to WFN members that are of relevance or as requested by WFN Council
• Ensure that lights, equipment, etc. are turned on/off upon arrival or before leaving the office each night, & lock the door
• Coordinate water testing for Yarmouth Reserve residents as per Health Canada guidelines
• Adhere to all Wasoqopa’q First Nation (WFN) Policies, Procedures and necessary procedures, as required
• Working in a team environment, there may be other duties, training and activities related to the position, as required

QUALIFICATIONS

• Diploma in Office Administration or related field from a recognized institution
• At least 1-year in working with the public in a customer service and/or office environment
• Knowledge and experience working in a Mi’kmaw community is considered an asset
• An understanding of Mi’kmaq culture and traditions is considered an asset
• Valid Driver’s License and access to a reliable vehicle
• Child Abuse Registry Check up to date and conducted every two years
• Occupational Health & Safety training is an asset
• First Aid and CPR training is an asset
• WHMIS Certification is an asset
• Criminal record and vulnerable sector check are required upon hiring

REQUIRED ABILITIES, SKILLS AND COMPETENCIES

• Strong multitasking skills, ability to meet deadlines
• Demonstrated stress management abilities, ability to work in a fast-paced and stressful environment
• Strong conflict resolution skills, ability to solve unique situations and problems while keeping a positive attitude
• Ability to listen and observe behaviour with a lens of empathy
• Demonstrated effective time management and problem-solving abilities
• Strong decision-making skills
• Strong ability to work in a team
• Demonstrated computer skills, e.g., Word, Excel, etc.
• Good interpersonal, organizational, written and verbal communication skills
• Strong leadership skills, including the ability to work within a team in a supportive and inclusive manner
• Demonstrated initiative to learn new tasks and improve processes
• Strong analytical and critical thinking skills
• Attention to detail and financial tracking
• A commitment to fostering, cultivating, and preserving a culture of diversity, equity and inclusion
• Demonstrated adherence to integrity and sincerity

WORKING CONDITIONS

• Hours of work are expected to occur during regular office hours for Wasoqopa’q First Nation, which are 8:00 am to 5:00 pm, Monday to Thursday, inclusive
• A valid driver’s license is required, as is access to a reliable vehicle
• A great deal of time is spent working indoors in well maintained, heated and ventilated environment with modern and up-to-date equipment
• The environment can get busy, noisy, and is prone to frequent interruptions by other individuals while doing tasks
• Sitting for an extended period is required
• Long period of work with office equipment and computer can occur
• There are instances of lifting heavy boxes of supplies and materials up to 20 lb

APPLICATION REQUIREMENTS

Submit Cover Letter and Resume to **Please quote ADMINYARMOUTH# on your cover letter and indicate your salary expectations for this position.

WFN appreciates the interest of all applicants, only those selected for an interview will be contacted.  WFN does not assume candidate expenses related to this recruitment process.

In accordance with the Aboriginal Employment Preference Policy of the Canadian Human Rights Commission, if all qualifications are equal, preference will be given to persons of Aboriginal ancestry and if a Wasoqopa’q First Nation Band member.

Deadline to Apply: May 15, 2025

Wasoqopa’q First Nation is committed to fostering a safe workplace that provides an equitable, diverse and inclusive environment, where employees are treated professionally and with dignity and respect. We value the contributions that each person brings, and are committed to ensuring equal opportunity and participation as part of the WFN team.

We are a community. We make a difference.

         Download Here (256 KB)

Victoria Ogden - Ban Letter (April 16, 2025)

Published: April 24 2025 14:31

BRUCE CLARKE LAW SERVICES COMPANY LIMITED

(902) 889-3622 |

Victoria Ogden
*Address Unknown*

Ms. Ogden:

RE: Ban from Wasoqopa'q (Acadia) First Nation Reserves

We are the solicitors for the Wasoqopa'q First Nation. You have been attending at the Yarmouth reserve, without the consent, authorization or approval of Chief and Council of the First Nation. Your attendance has been a disturbance to residents of the reserve.

Chief and Council has reviewed the information and has issued a Ban Order, effective immediately and of indefinite duration, preventing you from entering onto any of its reserve lands or other lands under its jurisdiction or control.

The Indian Act and the First Nation Residency By-Law allow Chief and Council to control who has the right to enter onto its lands, including controlling access by non-Band Members. The Disorderly Conduct and Nuisances Bylaw gives Chief and Council the power to ban individuals, including for certain behaviours.

As a result of this Ban Order, you are not permitted to enter any Wasoqopa'q First Nation reserve or other lands owned or controlled by it, and are banned from access to any residences, stores, businesses or other facilities located on any such reserve, even if invited by a Band Member.

If you enter onto any of these Wasoqopa'q First Nation lands while under this Ban Order, you will be a trespasser and subject to punishment for an offence under Section 30 of the Indian Act, as well as subject to the laying of an information by the Attorney General of Canada under section 31 of the Act.

This Ban Order is of indefinite duration and can only be reversed by a future decision in writing from the Chief and Council. Govern yourself accordingly.

Regards,

D. Bruce Clarke, KC

  Download Notice  (140 KB)

Wasoqopa’q First Nation | Pre-Election Notice 2025

Published: March 31 2025 09:00

NOTICE is hereby given that the Wasoqopa'q First Nation Chief and Council election will be held on June 14. 2025.

EIGHT Councillor positions and ONE position for Chief are available.

The nomination meeting for the 2025 election will be held at the Best Western PLUS Liverpool Hotel and Conference Centre, 63 Queen Place Dr. Liverpool, Nova Scotia, on Tuesday, the 6th day of May 2025, at 6:00 p.m., for the purpose of nominating candidates for positions on the Band Council of the Wasoqapa'q First Nation for the next ensuing term.

Any Elector wishing to participate must either (a) show their Band card or (b) state their Band number and provide Government issued photo identification (passport, provincial driver's license or Firearms Possession and Acquisition License).

Any Elector nominated will be required to provide a criminal record check (done within 6 months prior to the Election Date) by email only, to the solicitor for the First Nation, on or before May 16, 2025. Bruce Clarke's email address is .

The Election Bylaws provide for an advance poll to be conducted for Electors who otherwise cannot vote on the day of the election. An advance poll will be conducted under the direction of the Electoral Officer on Friday May 30th, 2025, at the following times and locations:

a. Yarmouth Band office from 9:30 a.m. to 11:00 a.m.
b. Best Western PLUS Liverpool Hotel and Conference Centre, 63 Queen's Place Drive, from 1:00 p.m. to 2:30 p.m.
c. Hammonds Plains Band office, Halifax from 4:30 p.m. to 6:00 p.m.

DATED, this 17th day of March 2025.

RESOURCE DOWNLOADS:

• 2025 Pre-Election Nomination Notice (105 KB)
• 2025 Election Handbook (185 KB)